In this tutorial, you will learn how to use the Save and Save As commands, as well as how to save a workbook in compatibility mode for Excel 97-2003, and how to save the book in the format PDF.
Whenever you create a new document in Excel, you need to know how to save it for future access and editing. Excel allows you to save documents in several ways.
If you are saving a workbook for the first time and choose Save, the Save As dialog box will appear.
Excel automatically saves your workbooks as you work to a temporary folder. If you forget to save your changes or Excel crashes in some way, you can restore the autosaved file.
By default, Excel automatically saves the workbook every 10 minutes. If you worked with a table for less than 10 minutes and closed without saving, or if there was a failure, then Excel will not have time to autosave.
If you don't see the file you're looking for, or you're looking for a file that doesn't have previous versions, you can view all autosaved files by clicking the Manage Versions button and choosing Recover Unsaved Books from the drop-down menu.
Saving your workbook in the Adobe Acrobat Document format, called PDF, can be especially useful if recipients don't have or work with Excel. Saving as a PDF allows recipients to see the contents of the book, although they will not be able to edit it.
By default, Excel only saves the active worksheet. If you have several sheets in the book, and you want to save them all in one PDF file, then click the Options button. The Options Dialog Box will appear. Select Entire book and press OK.
Saving data in Excel
Word users know that it is not enough to create text that is displayed on the monitor. It still needs to be saved on the computer's hard drive so that it does not disappear after exiting the program. The same applies to Excel.
To save your work, select from the menu File command Save or click the corresponding button on Toolbars . In the mini explorer window that appears, select the folder where you want to save the Microsoft Excel workbook and write in the line File name working title, and in the line File type select Microsoft Excel workbook . Press key enter, and your table or chart will be saved in the folder you specified in mini explorer.
If you want to save an already named file under a different name, select from the menu File command Save as and in the mini-explorer window, change the filename to the new one. You can also save it to any other folder on your hard drive or floppy disk.
Do not forget to press the button from time to time during operation.Save on theToolbars Microsoft Excel to avoid data loss in the event of a program or computer failure. You can turn on the autosave feature, which will automatically save the stages of your work after a time interval you specify.
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This question arises if you stumble upon some data presented in the form of a table on the Internet and want to save it in Microsoft Word format (perhaps after editing it). If you simply open the saved HTML page in Word and then try to save it "as a Word document", then you will retain the original page format, which is hardly acceptable as a standalone document, and you will be tormented by cleaning it from all unnecessary.
The simplest is to transfer the table through the clipboard. This can be done directly from any browser or by first saving the page to a disk file and then opening it in Word. In the latter option, it is easier to select the table without capturing any extra elements - when you hover over the table, all versions of Word after XP show an icon next to the table in the upper left corner, when clicked, the entire table will be selected (you can also press the keyboard shortcut
You can change the appearance of the frame of such a table by selecting a new style for it. In Word 2003, this is done through a menu with the non-obvious name Table | AutoFormat Table and then selecting one of the frame styles from the list (the simplest is called Table Grid 1). In newer versions, this is even easier, because several table styles glow right on the Design tab, and the remaining several dozen are available through the bottom button to the right of them (which is indicated by the cursor in Figure 3.3). Including there is also the simplest table with thin black lines.
Rice. Z.3. Office 2007 Table Styles
Usually this is not enough - you still have to change the font, set it to black, remove hyperlinks (color fonts when printed on a regular black and white laser printer will be displayed in ugly shades of gray in a fine mesh), format paragraphs if necessary. But it is still incomparably easier than creating such a table from scratch, transferring its cell by cell.
PDF - was developed as a format for presenting books and magazines on computers. In everyday life and business, it is most often used to create, so to speak, immutable documents. For example, you have created a table with tariffs or an agreement and you need to send it to the client so that the client does not change anything there, it is best to save it in PDF. After all, Excel can be easily, even if it is password protected.
XML- was developed as a language convenient for processing documents by programs and convenient and understandable for working with a document by a person. You can say a format specially created for the Internet. Very often, exchanges between two programs pass through such a universal language. For example, automatic unloading from Access and loading into 1C.
The full list of available formats is shown in the picture:
As shown earlier, to save Excel to PDF, you need to go to the menu, select Save As - then select PDF or XPS (in the first picture).
XPS is also a special format for protecting the content of a document, one might say an electronic sheet of paper.
There is no special save function for the image format, but it is quite simple to do it using Windows tools.
First of all, almost every keyboard has a special Print Screen button (screenshot), it is located to the right of F12. Most often something like PrtScn or Prt Sc is written on it.
After clicking this button, the picture with the screen image is saved and you can paste it anywhere: in a letter, in Word, or in the Paint program. From Paint, you can already save to JPEG and PNG.
If you only want to copy the active window, press Alt + PrtScn - described in more detail.
It's even easier to find the scissors program (starting in Windows 7 is built-in). Start - all programs - Standard there are these same scissors - now you can select any fragment and immediately save it in the desired picture format. Convenient - I recommend it to those who do not use it.
If you have a MAC, press Shift + Command + 3 to take a screenshot
Again, as shown in the big picture, left-click on Save as - then the save window will open in the File type window, look for XML data (*.xml).
Share our article on your social networks:If you get an error when saving, save as an XML 2003 table, also listed. Most often this happens because. An XML document may not accept more than 65 thousand lines, and the 2003 format cuts them off!
Writing Excel spreadsheets to a computer is called saving. This is such a process in which we make a file from a table and put it on Local disk. Then the file with the table can be opened on a computer, transferred to a USB flash drive, sent over the Internet.
one . Click on the inscription "File" in the upper left corner of the program.
If there is no such inscription, click on the round button with colored squares. It is also located in the upper left corner of Excel.
2. Select "Save As" from the list.
3 . A small window will open. Through it, you need to select a place on the computer where you want to write the table. You can do this through the left side.
Then I open the Reports folder.
If the desired folder does not exist, you can create it directly in the window. To do this, click on the "New Folder" button at the top.
I check if the correct location is selected for saving. It will be written at the top of the window.
four . Type in a name for your file, or leave it as your computer suggests. The name can be changed at the bottom, in the "File name" line.
The window will disappear - this will mean that the file with the table has been written to the specified location.
Now you can close the Excel program and try to find the recorded file on your computer. To do this, open the location that you selected when saving. There should be a file with the specified name or the standard name "Book 1".
Important! When compiling a table, it is better to save it from time to time. To do this, use the following button in the upper left corner of the program:
Clicking on it will overwrite the table. That is, the previously recorded version will be replaced by a new one. This is necessary so as not to accidentally lose data. After all, if a computer crashes (freezes, power outages), then the table is likely to be lost.
